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Coronavirus Documents

The following resources have been made available to CNCDA members to comply with various state and federal COVID-19 mandates, some dating back to the beginning of the pandemic in 2020.  Given the rapidly changing COVID-19 regulatory landscape, some of these policies, mandates, and other resources may have been superseded or are no longer required.  Please consult with your dealership’s attorney or human resources professional for the most up-to-date COVID-19 compliance information.

Sample Covid Response Plan – Updated January 2024Download

Updated January 2024: Fine, Boggs, and Perkins LLP developed the updated sample document above to assist dealerships in complying with Cal/OSHA’s requirement that workplaces adopt a compliant COVID-19 plan.

Face Mask Optional Notice – Updated April 25, 2022Download

This Sample Face Mask Notice is for use in jurisdictions where face masks are optional. It is not a government notice. It was developed principally by Fine, Boggs, and Perkins to allow dealerships to notify customers of current mask requirements. It should be posted at each public entrance.

Face Mask Required Notice – Updated December 15, 2021Download

This Sample Face Mask Notice is for use in jurisdictions where face masks are required. It is not a government notice. It was developed principally by Fine, Boggs, and Perkins to allow dealerships to notify customers of current mask requirements. It should be posted at each public entrance.

Face Mask Optional (But Required for Test Drives and Shuttle Service) – Updated March 2, 2022Download

The Sample Face Mask Notice is for use in jurisdictions with continuing masking mandates. It is not a government notice. It was developed principally by Fine, Boggs, and Perkins to allow dealerships to notify customers of state mask requirements. It should be posted at each public entrance.

NOTE: As of April 25, 2022, masks are no longer required for test drives and shuttle service in most jurisdictions.

COVID-19 Paid Sick Leave Request Form – Updated February 23, 2022Download

The updated Leave Request Form facilitates employee leave requests in compliance with SB 114’s 2022 Supplemental Paid Sick Leave law and the Cal/OSHA ETS exclusion pay requirements. The form was developed for CNCDA Members by Fine, Boggs, and Perkins LLP.

Vaccination Status Questionnaire – Updated February 16, 2022Download

The updated Vaccination Status Questionnaire asks whether an employee completed their original vaccination course, and whether an employee is “up-to-date on vaccinations,” which can include boosters. This information is important to determine whether an employee is exempt from state face mask requirements and whether an employee is exempt from quarantine following close-contact exposure to COVID-19. The form was developed for CNCDA Members by Fine, Boggs, and Perkins LLP.

2022 COVID-19 Supplemental Paid Sick Leave PosterDownload

The required poster must be posed at a place at the worksite where employees can easily read it. The poster was developed by the State of California.

Sample Dealership COVID 19 Prevention and Response Plan – Updated January 27, 2022 (Word)Download

Fine, Boggs, and Perkins LLP have developed the materials above to help guide members through the adoption of a workplace specific COVID-19 plan.

Note: This document has been superseded by then May 29, 2022 response plan.

Vaccination Status Questionnaire – Updated January 11, 2022Download

This updated vaccination status questionnaire (developed by Fine, Boggs, and Perkins) inquires as to whether an employee is “up to date” on their vaccinations, which can include boosters.

Sample Notice to Employees at Worksite During Infectious Period – Updated December 2021Download

This document (developed by Fine, Boggs, and Perkins) provides a template to notify employees of potential exposure to COVID-19. It contains additional information on COVID-19 symptoms and testing, which are required by law.

Federal OSHA Vaccination Requirement – Analysis – Added November 4, 2021Download

Developed by Fine, Boggs, and Perkins LLP, the analysis discusses the OSHA COVID-19 vaccination rule, which was issued on November 4, 2021.

Sample Mandatory Vaccine Policy – Added September 8, 2021Download

Following the FDA announcement that the Pfizer & BioNTech’s COVID-19 vaccine has received full approval for those 16 and older, some employers have chosen to implement a mandatory vaccination policy. Fine, Boggs, and Perkins LLP developed the Sample Mandatory Vaccine Policy above for CNCDA members.

Dealership COVID-19 Compliance ChecklistDownload

Following the “reopening” of the state on June 15, many compliance requirements related to COVID-19 were eliminated or relaxed. The Dealership COVID-19 Compliance Checklist was designed to help dealerships identify ongoing compliance issues after the reopening.

Vaccination Status QuestionnaireDownload

The Vaccination Status Questionnaire was developed by CNCDA and Fine, Boggs, and Perkins to allow dealerships to document employee vaccination status, which is required by the Cal/OSHA Emergency Temporary Standards adopted on June 17, 2021. You can read more about this requirement by clicking here. The notice is based on a similar notice that was issued by the Santa Clara County Public Health Department.

California COVID-19 Paid Sick Leave Request Form (Word) – Updated April 15, 2021Download
California COVID-19 Paid Sick Leave Request Form (PDF) – Updated April 15, 2021Download

Fine, Boggs, and Perkins LLP created the above forms for dealers who have employees that are unable to work due to COVID-19 experiences.

COVID-19 Employee Training – Updated December 2020Download
COVID-19 Management Training – Updated December 2020Download
Symptom Check Form – Updated December 2020Download

Fine, Boggs, and Perkins LLP have developed the materials above to help guide members in developing employee training on COVID-19 and performing daily symptom checks for employees.

Sample Notice to Employees at Worksite During Infectious Period – Updated on December 22, 2020Download
COVID 19 Exposure Notification Checklist – Updated on December 16, 2020Download
COVID-19 Employee Exposure – Dealership Response ChecklistDownload

Updated August 3, 2020

Developed by Fine, Boggs, and Perkins LLP, this document outlines different response scenarios that should be considered when employees are either exposed to or contract the COVID-19 virus. Considerations include proper cleaning procedures, notifying other employees, leave requirements, OSHA reporting, and Worker’s Compensation issues.

This response checklist is designed to be used in conjunction with the Leave Request Form (see below)

List of Local Health OrdersDownload

Updated on July 20, 2020

CNCDA and Fisher & Phillips LLP collaborated to provide you with a table describing specific local health orders.

PPP Loan Information and Forgiveness AnalysisDownload

Updated on May 29, 2020

The above analysis, provided by Fine, Boggs, and Perkins LLP, details important information on the Paycheck Protection Program (PPP), including loan forgiveness.

Recall Letter for Furloughed EmployeesDownload

Updated on May 14, 2020

The recall letter, created by Fine, Boggs, and Perkins LLP, notifies employees that their furlough has ended.

COVID Presumptive Claims FlowchartDownload

Updated May 6, 2020

To help businesses understand how the workers’ compensation presumption works, the California Chamber of Commerce and the Mullen & Filippi law firm created a “COVID Claim Presumption Flowchart.”

Information and Answers for Executives and Human Resource ManagersDownload

Updated May 3, 2020

Fine, Boggs, and Perkins created a document that reviews what Executives and Human Resources should be aware of when it comes to COVID-19 in the workplace.

Online Vehicle Sales, Remote Selling and Home Deliveries Download

Updated April 17, 2020

To provide dealers with specific guidance on online sales, remote work, and home deliveries, CNCDA asked the Arent Fox law firm to prepare a memorandum on this issue.

Sample Checklist for Online Vehicle Sales and Remote Deliveries Download

Updated April 17. 2020

Arent Fox designed the sample checklist to help dealers implement an online sales and remote delivery program at their dealership.

Play Plan AddendumDownload

Updated on April 16, 2020

Fine, Boggs, and Perkins LLP suggests that if you are adjusting your employee’s pay to maximize Paycheck Protection Program (PPP) loan forgiveness, you should consider using the pay plan addendum. 

Recall, Rehire and Reinstatement Acknowledgment and AgreementDownload

Updated on April 2, 2020

When rehiring employees, it’s critical that employers use a reinstatement agreement that clarifies that the old employment agreements are still in effect. Fine, Boggs, and Perkins LLP created the document above to make it easier for dealers to reinstate their employees effectively.

2024 Coronavirus Update

January 2024

On January 9, 2024, the California Department of Public Health (CDPH) updated its COVID-19 isolation guidance in several areas that affect dealership operations.

These changes include:

  • “Infectious Period” has been redefined to move further away from the original 10-day period of isolation—which had previously been reduced to five days in most cases. The new “infectious period” definition runs from the date of symptom onset until at least 24 hours have passed. No more 48-hour pre-symptom risk period. Symptomatic individuals are now no longer considered in the infectious period if they have been 24 hours fever-free (without assistance of medication) and other symptoms are mild and improving. Importantly, the new definition of “infectious period” also excludes individuals with COVID-19 but who have not yet shown any symptoms.
  • Isolation requirements have been updated to limit isolation exclusions from the workplace to employees who are within their “infectious period,” meaning employees may return to work after passing 24 hours fever-free (without medication) as long as other symptoms are mild and improving. There is no isolation period for employees who test positive but have shown no symptoms.
  • Importantly, these infectious period and isolation rules no longer require any negative test as a condition of returning to work or otherwise ending isolation.
  • While extended isolation is no longer required for those who test positive for COVID-19 without symptoms, or for those who have been 24 hours fever-free, such individuals are still required to use well-fitting face coverings for the balance of the original 10-day period following the onset of symptoms or the first positive test. The updated rules, however, will enable affected individuals to shorten the face-covering period if they receive two consecutive negative antigen tests at least one day apart.
  • The regulatory definition of “outbreak” has also shifted from 3 cases within a 14-day period to 3 cases within a 7-day period. This threshold may be subject to adjustment by local public health authorities, particularly for larger employers and those settings with a large number of non-workers such as customers or other members of the public.

Not everything has changed, however. The regulations continue to require employers to “effectively identify and respond to persons with COVID-19 symptoms at the workplace” and encourage employees to report symptoms and stay home when ill.  

As we have when previous requirements have shifted, we have prepared an updated sample COVID-19 Prevention and Response Plan for dealerships to implement in their operations. Whether you utilize HR Hotlink or obtain it directly from the CNCDA, we encourage all dealerships to update their existing plans and continue to monitor CNCDA and other communications for future updates.

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