Careers: Executive Assistant
Email your resume and cover letter to cncdajobs@cncda.org.
Executive Assistant
Reports to: President
Overview:
We are looking for a well-organized Executive Assistant to provide support for the President of the Association. This is a fantastic opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.
Responsibilities:
The Executive Assistant executes a wide variety of activities related to managing all CNCDA entities’ governance responsibilities and provides administrative support to the President. Interacts with staff across the organization in a fast-paced environment, sometimes under pressure, remaining flexible, initiative-taking, resourceful, and efficient, with a high level of professionalism and confidentiality. Expert-level written and verbal communication skills, strong decision-making ability, attention to detail, and the ability to take the initiative.
Association Management:
- Function as Board Liaison and provide VIP customer service to the Board of Directors and Committee members for all CNCDA entities.
- Manage all board meetings: hotel rooms, scheduling, preparation of board materials, and close out of meetings.
- Maintain all CNCDA entities’ minutes and bylaws.
- Annually manage and implement Board of Directors and Regional Vice President elections.
- Responsible for NADA PAC contributor phone banks including, calendaring, materials, scheduling, etc.
- Projects and other duties as assigned.
Administrative:
- Heavy calendar management, requiring interaction with both internal and external stakeholders, as well as CNCDA members for CNCDA. Calendars include:
- CNCDA master
- President
- Meeting coordination, scheduling, and booking travel.
- Manage incoming and outgoing electronic communications on behalf of the CNCDA President.
- Assist the CNCDA President with the preparation of presentation materials.
- Proofread, edit, format, send, and file various correspondence.
- Assist with the preparation of expense reports.
- Assist with projects and related duties as assigned.
Qualifications:
- 5+ years’ experience as an Executive Assistant.
- High School graduation or GED required. College coursework/degree a plus.
- Strong knowledge of Microsoft Excel, Word, PowerPoint, Outlook, and the ability to learn new programs as needed.
- Professional demeanor and positive attitude.
- The ability to work independently with little supervision and to take initiative with the ability to multi-task and meet tight deadlines.
- Experience managing a wide range of administrative and senior support-related tasks.
- Superior organizational skills and capable of managing the administrative challenges that come with supporting a senior executive.
- Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail.
- Strong critical thinking skills and analytical abilities.
- Team player with the ability to balance multiple projects simultaneously.
- Quickly absorbs and adapts to change.
- Able to work independently and take the initiative.
Benefits:
- Medical, Dental, Vision Insurance
- Paid Time Off
- 401(k) (available after 1 year)
- Hybrid Work Environment- While this is considered a hybrid (office/home) position, there will be frequent in-office requirements at the CNCDA office in Sacramento, CA.
- Cell Phone & Internet monthly stipend
Salary range:
- The salary range for this position is $68,000 to $75,000, commensurate with experience.