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Careers: Executive Assistant

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Executive Assistant

Reports to: President


We are looking for a well-organized Executive Assistant to provide support for the President of the Association. This is a fantastic opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.


The Executive Assistant executes a wide variety of activities related to managing all CNCDA entities’ governance responsibilities and provides administrative support to the President. Interacts with staff across the organization in a fast-paced environment, sometimes under pressure, remaining flexible, initiative-taking, resourceful, and efficient, with a high level of professionalism and confidentiality. Expert-level written and verbal communication skills, strong decision-making ability, attention to detail, and the ability to take the initiative.

    Association Management:

    • Function as Board Liaison and provide VIP customer service to the Board of Directors and Committee members for all CNCDA entities.
    • Manage all board meetings: hotel rooms, scheduling, preparation of board materials, and close out of meetings.
    • Maintain all CNCDA entities’ minutes and bylaws.
    • Annually manage and implement Board of Directors and Regional Vice President elections.
    • Responsible for NADA PAC contributor phone banks including, calendaring, materials, scheduling, etc.
    • Projects and other duties as assigned.


    • Heavy calendar management, requiring interaction with both internal and external stakeholders, as well as CNCDA members for CNCDA. Calendars include:
      • CNCDA master
      • President
    • Meeting coordination, scheduling, and booking travel.
    • Manage incoming and outgoing electronic communications on behalf of the CNCDA President.
    • Assist the CNCDA President with the preparation of presentation materials.
    • Proofread, edit, format, send, and file various correspondence.
    • Assist with the preparation of expense reports.
    • Assist with projects and related duties as assigned.


    • 5+ years’ experience as an Executive Assistant.
    • High School graduation or GED required. College coursework/degree a plus.
    • Strong knowledge of Microsoft Excel, Word, PowerPoint, Outlook, and the ability to learn new programs as needed.
    • Professional demeanor and positive attitude.
    • The ability to work independently with little supervision and to take initiative with the ability to multi-task and meet tight deadlines.
    • Experience managing a wide range of administrative and senior support-related tasks.
    • Superior organizational skills and capable of managing the administrative challenges that come with supporting a senior executive.
    • Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail.
    • Strong critical thinking skills and analytical abilities.
    • Team player with the ability to balance multiple projects simultaneously.
    • Quickly absorbs and adapts to change.
    • Able to work independently and take the initiative.


    • Medical, Dental, Vision Insurance
    • Paid Time Off
    • 401(k) (available after 1 year)
    • Hybrid Work Environment- While this is considered a hybrid (office/home) position, there will be frequent in-office requirements at the CNCDA office in Sacramento, CA.
    • Cell Phone & Internet monthly stipend

    Salary range:

    • The salary range for this position is $68,000 to $75,000, commensurate with experience.

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