Careers

Email your resume and cover letter to cncdajobs@cncda.org.

Executive Assistant

Reports to: Director of Education & Events

Overview:

We are looking for a well-organized Executive Assistant to provide support for the President of the Association, and Director of Education & Events. This is a fantastic opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

Responsibilities: The Executive Assistant executes a wide variety of activities related to managing all CNCDA entities governance responsibilities, and provides administrative support to the President, and Director of Education & Events. Interacts with staff across the organization in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communications skill, strong decision-making ability, attention to detail, and the ability to take the initiative.

Association Management

• Function as Board Liaison and provide VIP customer service to the Board of Directors and Committee members for all CNCDA entities.
• Manage all board meetings: hotel rooms, scheduling, preparation of board materials, and close out of meetings.
• Maintain all CNCDA entities’ minutes and bylaws.
• Annually manage and implement Board of Directors and Regional Vice President elections.
• Support President with managing License Vendor and contracted Sponsor agreements including maintain agreement tracking, website updates, and membership list distribution.
• Responsible for NADA PAC contributor phone banks including, calendaring, materials, scheduling, etc. 
• Responsible for NADA PAC contribution tracking and distribution.
• Projects and other duties as assigned

Administrative

• Heavy calendar management, requiring interaction with both internal and external stakeholders, as well as CNCDA members for CNCDA. Calendars include:
  • CNCDA master
  • President
• Meeting coordination, scheduling, and booking travel.
• Manage incoming and outgoing electronic communications on behalf of the CNCDA President.
• Assist the CNCDA President with preparation of presentation materials.
• Responsible for NADA PAC contributor phone banks including, calendaring, materials, scheduling, etc.
• Responsible for NADA PAC contribution tracking and distribution.
• Proofread, edit, format, send, and file various correspondence.
• Assist with the preparation of expense reports.
• Open President’s mail.
• Assist with projects and related duties as assigned.

Education & Events:

• Provide support during webinars for members who are having issues logging in.
• Assist with member registration at events.
• Create and keep a list of vendors for sponsor gifts.

• Assist with:
  • Printing name badges & confirming lists are correct
  • Collating event materials
  • Slide deck production
  • Packing & shipping
  • MCLE certificate verifications
  • Staffing for special events, such as our annual lobby day, seminars, etc.
  • Projects and other duties as assigned.

Qualifications:

• 5+ years’ experience as an Executive Assistant.
• High School graduation or GED required. College coursework/degree a plus.
• Strong knowledge of Microsoft Excel, Word, PowerPoint, Outlook, and the ability to learn new programs as needed.
• Professional demeanor and positive attitude.
• The ability to work independently with little supervision and be initiative-taking with the ability to multi-task and meet tight deadlines.
• Experience managing a wide range of administrative and senior support-related tasks.
• Superior organization skills and capable of managing the administrative challenges that come with supporting senior executives.
• Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail.
• Team player with the ability to balance multiple projects simultaneously.
• Quickly absorbs and adapts to change.
• Able to work independently and take the initiative.